Feature in depth

Invoicing that starts at the booking

In a language school, an invoice never stands alone: it belongs to a booking with course, accommodation and services, and to a payment that arrives in pieces. Fidelo writes the invoice from the booking and keeps the payment status on it until the annual accounts.

See it in a demo

What it covers

What Fidelo does in this area, point by point.

  • Every invoice and document from tailored templates, in seconds
  • Booking and payment status tracked with integrated accounting
  • Detailed lists for incoming and outgoing payments and revenue
  • Provider payouts calculated automatically by your billing rules
  • Exports to Sage 50, Xero, QuickBooks and DATEV
  • Payments by PayPal, Klarna or Stripe; Flywire/TransferMate synced automatically
  • Payment link and payment form for every invoice
  • Leitweg-ID for XRechnung invoices to German authorities
  • Account statement per agency or booking (Pro package)

The invoice inherits the booking

Course, accommodation, services. The invoice takes its lines from the booking instead of being typed next to it. When the booking changes, you change one record, and the paper trail follows.

Both directions of money

Schools don’t just collect. They pay host families and providers. Fidelo calculates provider remuneration automatically by your billing rules and shows incoming and outgoing payments in the same detailed lists.

From Fidelo straight to your accountant

Tailored export files for Sage 50, Xero, QuickBooks and DATEV carry the reconciled numbers into your accounting, without re-typing. Agencies additionally work with multiple currencies and VAT rates, exchange rates loaded daily.

Paid via link

Every invoice can be paid online via payment link and payment form, through providers such as PayPal, Stripe, Klarna, Flywire or TransferMate. For invoices to German authorities, enter the Leitweg-ID on the billing address and the XRechnung carries it. And whoever needs to know where an agency or booking stands creates an account statement in one click.

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FAQ

Frequently asked questions

Does Fidelo replace our accounting software?

It complements it: Fidelo handles the operational side (invoices, payment status, provider payouts) and exports tailored files to Sage 50, Xero, QuickBooks or DATEV for your accountant.

How do online payments come in?

Students pay by PayPal, Klarna or Stripe at registration or any time later, with optional or mandatory amounts you control. Incoming payments via Flywire or TransferMate are synchronised automatically.

What about multiple currencies?

Yes. Fidelo School Travel invoices in every currency you activate for a school, with separate price lists per currency. Fidelo Agency also works with multiple currencies and VAT rates; exchange rates are loaded automatically every day.

Still have questions? Talk to us

See it in your workflow

A 30-minute demo built around exactly this workflow, plus free demo access to try it yourself.

  • 30 minutes, no obligation: a walkthrough built around your workflow
  • Reply within one business day

Prefer email? Write to us at sales@fidelo.com

Fidelo Software GmbH
Schanzenstraße 27
51063 Köln, Germany

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