Feature in depth

Junior and summer schools where nothing slips through

With minors, “we keep an eye on it” is not enough. Fidelo shows you which consent form is missing, which host family is not approved for under-18s and which student’s arrival is still open, with a deadline and a priority. Groups, group leaders, activities and accommodation all run in the same system.

See it in a demo
Safeguarding overview with open requirements for students under 18, marked by priority
Safeguarding & compliance

What it covers

What Fidelo does in this area, point by point.

  • Safeguarding requirements per under-18 student, group leader, teacher and accommodation, with deadlines and priorities
  • Automatic checks: emergency contacts present, accommodation allocated and approved for under-18s, arrival and departure recorded
  • Template for the Accreditation UK Inspection Criteria 2024 and an export of all evidence for the inspection
  • Group bookings with group leaders, separate services for leaders and free places
  • Minimum and maximum age per course, minimum age per activity, checked in the registration form
  • Accommodation matching that only suggests providers approved for under-18s, with allergies and dietary needs
  • Activity planning with supervisors, participant lists and booking in the student app
  • Parent and emergency contacts per booking, selectable as message recipients
  • Transfers with flight details, arrival and departure lists
  • Complaints per student with area, status, follow-up date and history

Safeguarding that checks itself

You define what must be in place for under-18 students, group leaders, teachers and accommodation, and by when: parental consent, medical information, a criminal record check or the host family’s safety inspection. Fidelo checks much of it itself, for example whether emergency contacts exist or the accommodation is approved for under-18s. The overview shows what is missing and what is due soon.

Ready for the inspection

Fidelo comes with a ready-made template for the Accreditation UK Inspection Criteria 2024 that you can adapt. You store evidence directly on the record, every change is logged, and for the inspection you export everything to Excel at the press of a button. Confidential content is visible only to staff with the right permission.

Groups with group leaders

Book a school group in one go, take the participant list over from Excel and mark the leaders. Group leaders get their own courses, accommodation and activities, free of charge if you wish. Billing runs through a group invoice.

Rules by age

Fidelo knows each student’s age at the start of the service. Courses have a minimum and maximum age, activities a minimum age, and the registration form only accepts bookings that fit. Automatic emails and tasks can be triggered for minors only.

Accommodation for minors

Matching only suggests host families and residences that are approved for under-18s and meet needs such as allergies or diet. You record requirements such as safety inspections with a validity period, so an expired check stands out before the next student moves in.

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FAQ

Frequently asked questions

Does Fidelo support Accreditation UK?

Yes. Safeguarding & compliance comes with a template for the Accreditation UK Inspection Criteria 2024. You adapt the requirements to your school and export the evidence to Excel for the inspection.

What does the safeguarding module cost?

Nothing. Safeguarding & compliance is a free app that you switch on in the settings.

Can parents see their children’s bookings?

Yes, with the student portal (add-on). Whoever books, a parent for example, sees all registered children with their bookings, invoices and documents and can register further children.

How do we book a whole school group?

In one go: create the group, take the participants over from Excel, mark the leaders. Course, accommodation and services apply to all participants; for group leaders you can set different or free services.

Still have questions? Talk to us

See it in your workflow

A 30-minute demo built around exactly this workflow, plus free demo access to try it yourself.

  • 30 minutes, no obligation: a walkthrough built around your workflow
  • Reply within one business day

Prefer email? Write to us at sales@fidelo.com

Fidelo Software GmbH
Schanzenstraße 27
51063 Köln, Germany

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