Run your whole language school in one place.

Everything for daily work

Create every invoice and document from tailored templates in seconds. Keep enquiries and bookings apart and see current, arriving and departing students at a glance. The student record shows everything about a student in one view, with a timeline of the booking including holidays and course breaks.

Plan classes visually

Manage classes on a visual roster with automatic or day-by-day assignment. Assign teachers by availability and qualification, handle absences and substitutes, and turn daily or weekly attendance into warnings, progress reports and certificates.

Match families and students

Manage homestay and residential providers with rooms, board types and matching criteria. See all accommodation bookings, auto-filter to suitable providers, confirm assignments in bulk, and manage insurance types, providers and pricing. In the accommodation portal, host families keep their details, photos and unavailable dates up to date themselves and see their assigned students and payments.

Available as an add-on: Accommodation portal and requests (€25 per month).

Run your activity programme

Manage activities, providers and companions. Offer activities free or for a fee, tie them to booked courses, and let students book and pay for them directly in the student app.

School trips & groups

Book whole groups in one go: course, accommodation and services for all participants together, with a group invoice or group proforma and reports per group.

Before they arrive

Generate visa verification letters from your templates, flag bookings that need a visa and let letters be verified via QR code. Arrival and departure lists show who arrives and leaves when.

Available as an add-on: Visa verification letter (€10 per month).

Stay inspection-ready

Fidelo spots which safeguarding and accreditation items are missing or due soon for under-18 students, accommodation, teachers and group leaders, with deadlines and priorities. Store evidence right on the record and export everything for an inspection in one click. Includes a template for the Accreditation UK Inspection Criteria 2024.

Free app, can be switched on in the settings.

Airport to doorstep

Book airport transfers for arrival and departure as a service with date, time and price, online in the registration form too. Missing flight details are flagged before the arrival date.

From exam date to results

Schedule exam dates per course, assign examiners, record results and generate result certificates from your templates. Exam preparation courses can be offered as a service of their own.

Numbers that reconcile

Use detailed lists for incoming and outgoing payments, revenue and provider payments. Payments to providers are calculated automatically from your billing terms, and you can export tailor-made files to QuickBooks, Xero, Sage 50 or DATEV.

In the Pro package.

Invoice the way customers pay

Issue proforma invoices before a booking is confirmed and convert them into invoices later. Split amounts into a deposit and partial invoices with their own due dates, for groups too.

Partial invoices in the Pro package.

Outstanding invoices under control

Every invoice recipient gets a customer account number for your accounting and exports. Outstanding invoices and overpayments sit in their own lists so credits get offset or refunded. Create an account statement per agency or booking in one click.

In the Pro package.

Ready for e-invoicing rules

Generate e-invoices as XRechnung and Factur-X with the XML embedded in the PDF, and register invoices with Verifactu for Spain. Released invoices stay unalterable: corrections run through cancellation invoices with their own number, invoice numbering is sequential, with no gaps, and every version is kept with its author and timestamp. Exports go to Sage 50, Xero, QuickBooks or DATEV. For invoices to German public authorities, enter the Leitweg-ID or buyer reference right on the billing address.

Invoice release and DATEV export (booking batch) in the Pro package. Available as an add-on: XRechnung / Factur-X (€15 per month); Verifactu (€40 per month plus €150 one-off).

Get paid online

Students pay by PayPal, Klarna or Stripe at registration or any time afterwards, with optional or mandatory amounts you control. Incoming payments via Flywire or TransferMate sync automatically. Every invoice can be paid online via payment link and payment form.

Available as add-ons, €25 per month each: PayPal, Klarna, Stripe, Flywire Widget, TransferMate.

Never drop a lead

Manage and group agencies and sync with HubSpot; connect Salesforce and other tools through Zapier. Set commission categories and payment terms so the work runs automatically, and store every complaint with follow-up dates and a full history. In the sales pipeline, drag enquiries through your own stages to “won” or “lost”.

Sales pipeline and complaints in the Pro package. Available as an add-on: HubSpot (€25 per month).

From email to booking

Forward a registration by email or as a document: the AI reads names, courses, dates and accommodation requests and creates an enquiry or booking that you check before saving. Anything it cannot assign is kept as a comment. The AI runs on our own server in Germany, in line with the GDPR.

KPIs for every role

Dashboards for management, sales, operations and finance show the key figures at a glance, with targets, alerts and reports delivered by email automatically. You also measure how many visitors complete your online forms through to a registration and see the break-even point of each class. Extensive standard reports are included in every package.

Custom reports and tailored analyses in the Pro package.

Professional ID cards

Take student photos by webcam at the front desk and generate ID cards in a batch. Generate print-ready PDF batches for your card printing, a professional first impression.

Forms that feed the system

Generate registration, enquiry, placement-test, feedback, price-list and payment forms and embed them as a widget on any website, or via WordPress or TYPO3 plugin, styled to your site, with PayPal, Stripe or Klarna as payment add-ons. Students confirm an offer online themselves and turn it into a booking. The forms are designed for accessibility in line with the European Accessibility Act.

Available as add-ons, €25 per month each: PayPal, Stripe, Klarna.

Your school in their pocket

Offer your own branded app where students see class rosters, attendance, personal and booking data and accommodation. Send push messages and let them pay for activities online. You decide what is visible.

Available as an add-on for €60 per month plus €950 one-off.

Teachers enter their data

Teachers access the software to see their classes and students and enter class content, scores, notes, attendance and progress on a daily or weekly basis.

The teacher portal is included in every package. Viewing their billing and adding students to classes themselves are part of the extended portal. Available as an add-on: Teacher portal with class management (€50 per month).

Self-service for agents

Give each agency its own login to check their bookings, services, payment details and documents directly on your website.

Trust in black and white

Every month, each agency automatically receives a statement like a bank statement: prepaid and delivered services, accommodation status, commissions and refunds. A verification code on every statement proves its authenticity, and the figures come straight from the system. For emergencies, export the documents of selected bookings as a ZIP at any time.

Free app, can be switched on in the settings.

Several sites, one system

Run several schools or sites in one installation. Teacher logins and reports work across sites, students and bookings stay assigned to their site.

Your data, your fields

Add your own fields to students, bookings and other records, use them in templates, filters and reports, and pass them on via the API or to HubSpot.

Transfer via the API in the Pro package. Available as an add-on: HubSpot (€25 per month).

Help when you need it

Search 280+ manuals and videos by keyword or module, track the status of every request, and reach us by phone or in-software chat. In an emergency, the emergency form gets a response within 30 minutes, around the clock.

Your data in safe hands

Your installation runs on a server in the EU, or in your own region if you are based outside the EU, with nightly backups to a separate server. Two-factor authentication, intrusion prevention, logged access and isolated databases keep your data yours, under GDPR. Sign in with a passkey too, and anonymise individual students completely on request.

Connect anything

Sync data through APIs to SSO, XML invoices, HubSpot, Moodle, Canvas, PayPal, Flywire, Klarna, TransferMate, Stripe, RD Station, Mews and iVvy plus an individual JSON-REST API for anything else. Webhooks report events to your systems in real time, and every integration gets its own API key.

Custom REST API in the Pro package. Available as an add-on: Single Sign-On, HubSpot, Moodle, PayPal, Flywire Widget, Klarna, TransferMate, Stripe, RD Station, Mews, iVvy (€25 per month each); XML Invoices (Italy) (€15 per month).

We bring your data across

Save weeks of manual entry: we import enquiries, bookings, services, invoices, payments, providers, agencies and teachers, including from Class, Intrinsiq, Easymate, SchoolWorks, FileMaker, Access, Excel and SQL.