--- title: "Teacher and staff management for language schools | Fidelo" description: "Teachers with qualifications, availability, contracts and absences, cover planning and pay calculation. With a teacher portal and user permissions." url: https://fidelo.com/teacher-management-software/ --- Feature in depth # Teachers and staff, from contract to pay run Who may teach which level, who is on holiday next week, who covers the class and what are they paid for it? In Fidelo it all connects: teacher records, contracts, timetable and pay work with the same data. See it in a demo ## What it covers What Fidelo does in this area, point by point. - Teacher record with qualification, levels, course languages and course categories, bank details and documents - Availability by day, time and priority, work at several schools with clash checks - Absence calendar with your own categories - Cover teachers and main teacher per class - Teacher contracts from templates, with versions, confirmation and PDF - Pay by cost category or fixed salary with a lesson allowance - Pay calculation per month or week from the lessons taught, including cover and public holidays - Teacher overview: scheduled versus contracted lessons, with a warning when they differ - Teacher portal with timetable, attendance, report cards and messages to the class - Safeguarding evidence per teacher with renewal deadlines - Staff with user groups, permissions and roles such as activity supervisor or sales ### The right teacher for every class Every teacher has their levels, languages, course categories and availability on file. Class scheduling shows who fits and who is free. When someone is off, you record the absence and assign a cover teacher, who then appears in the timetable and the pay run. ### Contracts and pay rates Contracts are created from your templates; every version is kept and can be confirmed or revoked. Pay follows a cost category or a fixed salary with a number of lessons per week or month, each with a validity period. ### Pay straight from the timetable Fidelo calculates pay from the lessons taught, accounts for full and partial cover and public holidays, and shows the attendance alongside. In the teacher portal, teachers check their amounts, flag corrections with a comment and release the pay run. ### Permissions for every team Staff work with user groups and a permission matrix: accounts sees different things than reception. Roles such as activity supervisor, sales person or course contact make staff selectable in planning. ### Evidence under control You store criminal record checks, suitability reviews and safeguarding training per teacher, with renewal deadlines. Fidelo flags what is expiring before the inspection asks for it. ### Related topics [Homestay management that knows who fits where](https://fidelo.com/homestay-management-software/)[Agent commissions without the spreadsheet](https://fidelo.com/agent-commission-software/)[Class scheduling that survives Monday morning](https://fidelo.com/class-scheduling-software/)[A CRM that speaks language school](https://fidelo.com/language-school-crm/)[Registrations that never touch an inbox](https://fidelo.com/online-registration-software/)[Invoicing that starts at the booking](https://fidelo.com/invoicing-software-language-schools/)[Language travel agency software from enquiry to commission](https://fidelo.com/language-travel-agency-software/)[Attendance that ends in a certificate](https://fidelo.com/attendance-tracking-software/)[Courses, seminars and rooms without clashes](https://fidelo.com/course-management-software/)[A student portal that begins before arrival](https://fidelo.com/student-portal-software/)[Manage seminars, from offer to certificate](https://fidelo.com/seminar-management-software/)[The CRM for agencies that send students abroad](https://fidelo.com/study-abroad-agency-crm/)[Junior and summer schools where nothing slips through](https://fidelo.com/junior-summer-school-software/)[Placement tests that enter the level for you](https://fidelo.com/placement-test-software/)[Everyone has their own login. Your office gets fewer calls.](https://fidelo.com/portals-and-apps/)[AI that prepares. You decide.](https://fidelo.com/ai-language-school-software/)[View the product](https://fidelo.com/school/)[See all prices](https://fidelo.com/pricing/) FAQ ## Frequently asked questions ### Can teachers check their own pay? Yes, in the extended teacher portal (add-on “Teacher portal with class management”). Teachers see their lessons and amounts, flag corrections and release the pay run. The standard teacher portal is included in every package. ### Does Fidelo replace payroll? No. Fidelo calculates fees and salaries from the teaching and records the payments. Payroll with tax and social security stays with your payroll software or accountant. ### Can teachers work at several schools? Yes. A teacher can be assigned to several schools; Fidelo checks for overlaps in the timetable. Still have questions? [Talk to us](https://fidelo.com/contact/) ## See it in your workflow A 30-minute demo built around exactly this workflow, plus free demo access to try it yourself. - 30 minutes, no obligation: a walkthrough built around your workflow - Reply within one business day * * * Prefer email? Write to us at [sales@fidelo.com](mailto:sales@fidelo.com) Fidelo Software GmbH Schanzenstraße 27 51063 Köln, Germany We use your details only to handle your enquiry. You can find the details in our [privacy policy](https://fidelo.com/legal/#data-protection).