--- title: "Language School Management Software | Fidelo School Travel" description: "Fidelo School Travel: management software for study-abroad language schools: scheduling, bookings, host families, commissions. Prices public, from €25/user/month." url: https://fidelo.com/school/ --- Fidelo School Travel · Study abroad # Run your whole language school in one place. Fidelo School Travel is the language school management software for study-abroad schools: enquiries, bookings, class scheduling, host families, invoicing and agent commissions in one web-based system, shaped by 1,500+ users worldwide. Book a free demoExplore features Local school or seminar provider? [See Fidelo School Local](https://fidelo.com/school-local/) ![Fidelo School Travel dashboard with key figures for booking intake, revenue and student weeks, safeguarding status and a twelve-month revenue chart](https://fidelo.com/assets/app-dashboard-2026b.png) Fidelo School Travel · dashboard - On this page - Features - Junior & groups - AI - Pricing - Integrations - FAQ - [Switching to Fidelo](https://fidelo.com/switch/) - Book a demo Everything a school needs ## 29 modules, one connected system. Open a module to see what it does. From first enquiry to final certificate, it’s all in Fidelo. ### A look inside the software Pick a topic and the matching screen from Fidelo appears next to it, with demo data. - Course, accommodation, payment status, documents and the booking history in one view. - - - - ![Fidelo School Travel student record with booking, master data, course, accommodation and history](https://fidelo.com/assets/app-booking-overview-2026b.png) Fidelo School Travel · student record Core module Everything for daily work Create every invoice and document from tailored templates in seconds. Keep enquiries and bookings apart and see current, arriving and departing students at a glance. The student record shows everything about a student in one view, with a timeline of the booking including holidays and course breaks. Class scheduling & attendance Plan classes visually Manage classes on a visual roster with automatic or day-by-day assignment. Assign teachers by availability and qualification, handle absences and substitutes, and turn daily or weekly attendance into warnings, progress reports and certificates. [Class scheduling that survives Monday morning](https://fidelo.com/class-scheduling-software/)[Attendance that ends in a certificate](https://fidelo.com/attendance-tracking-software/) Accommodation & insurance Match families and students Manage homestay and residential providers with rooms, board types and matching criteria. See all accommodation bookings, auto-filter to suitable providers, confirm assignments in bulk, and manage insurance types, providers and pricing. In the accommodation portal, host families keep their details, photos and unavailable dates up to date themselves and see their assigned students and payments. Available as an add-on: Accommodation portal and requests (€25 per month). [Homestay management that knows who fits where](https://fidelo.com/homestay-management-software/) Activities Run your activity programme Manage activities, providers and companions. Offer activities free or for a fee, tie them to booked courses, and let students book and pay for them directly in the student app. [Junior and summer schools where nothing slips through](https://fidelo.com/junior-summer-school-software/) Group bookings School trips & groups Book whole groups in one go: course, accommodation and services for all participants together, with a group invoice or group proforma and reports per group. [Junior and summer schools where nothing slips through](https://fidelo.com/junior-summer-school-software/) Visa & arrival lists Before they arrive Generate visa verification letters from your templates, flag bookings that need a visa and let letters be verified via QR code. Arrival and departure lists show who arrives and leaves when. Available as an add-on: Visa verification letter (€10 per month). Safeguarding & compliance Stay inspection-ready Fidelo spots which safeguarding and accreditation items are missing or due soon for under-18 students, accommodation, teachers and group leaders, with deadlines and priorities. Store evidence right on the record and export everything for an inspection in one click. Includes a template for the Accreditation UK Inspection Criteria 2024. Free app, can be switched on in the settings. [Junior and summer schools where nothing slips through](https://fidelo.com/junior-summer-school-software/) Transfers Airport to doorstep Book airport transfers for arrival and departure as a service with date, time and price, online in the registration form too. Missing flight details are flagged before the arrival date. Exams From exam date to results Schedule exam dates per course, assign examiners, record results and generate result certificates from your templates. Exam preparation courses can be offered as a service of their own. [Placement tests that enter the level for you](https://fidelo.com/placement-test-software/) Extended accountingPro Numbers that reconcile Use detailed lists for incoming and outgoing payments, revenue and provider payments. Payments to providers are calculated automatically from your billing terms, and you can export tailor-made files to QuickBooks, Xero, Sage 50 or DATEV. In the Pro package. Proforma & partial invoices Invoice the way customers pay Issue proforma invoices before a booking is confirmed and convert them into invoices later. Split amounts into a deposit and partial invoices with their own due dates, for groups too. Partial invoices in the Pro package. [Invoicing that starts at the booking](https://fidelo.com/invoicing-software-language-schools/) Receivables & overpaymentsPro Outstanding invoices under control Every invoice recipient gets a customer account number for your accounting and exports. Outstanding invoices and overpayments sit in their own lists so credits get offset or refunded. Create an account statement per agency or booking in one click. In the Pro package. E-invoicing & unalterable records Ready for e-invoicing rules Generate e-invoices as XRechnung and Factur-X with the XML embedded in the PDF, and register invoices with Verifactu for Spain. Released invoices stay unalterable: corrections run through cancellation invoices with their own number, invoice numbering is sequential, with no gaps, and every version is kept with its author and timestamp. Exports go to Sage 50, Xero, QuickBooks or DATEV. For invoices to German public authorities, enter the Leitweg-ID or buyer reference right on the billing address. Invoice release and DATEV export (booking batch) in the Pro package. Available as an add-on: XRechnung / Factur-X (€15 per month); Verifactu (€40 per month plus €150 one-off). PaymentsAdd-on Get paid online Students pay by PayPal, Klarna or Stripe at registration or any time afterwards, with optional or mandatory amounts you control. Incoming payments via Flywire or TransferMate sync automatically. Every invoice can be paid online via payment link and payment form. Available as add-ons, €25 per month each: PayPal, Klarna, Stripe, Flywire Widget, TransferMate. Extensive CRM Never drop a lead Manage and group agencies and sync with HubSpot; connect Salesforce and other tools through Zapier. Set commission categories and payment terms so the work runs automatically, and store every complaint with follow-up dates and a full history. In the sales pipeline, drag enquiries through your own stages to “won” or “lost”. Sales pipeline and complaints in the Pro package. Available as an add-on: HubSpot (€25 per month). [A CRM that speaks language school](https://fidelo.com/language-school-crm/) AI booking capture From email to booking Forward a registration by email or as a document: the AI reads names, courses, dates and accommodation requests and creates an enquiry or booking that you check before saving. Anything it cannot assign is kept as a comment. The AI runs on our own server in Germany, in line with the GDPR. [AI that prepares. You decide.](https://fidelo.com/ai-language-school-software/) Reports KPIs for every role Dashboards for management, sales, operations and finance show the key figures at a glance, with targets, alerts and reports delivered by email automatically. You also measure how many visitors complete your online forms through to a registration and see the break-even point of each class. Extensive standard reports are included in every package. Custom reports and tailored analyses in the Pro package. Student cards / Webcam Professional ID cards Take student photos by webcam at the front desk and generate ID cards in a batch. Generate print-ready PDF batches for your card printing, a professional first impression. Website integration Forms that feed the system Generate registration, enquiry, placement-test, feedback, price-list and payment forms and embed them as a widget on any website, or via WordPress or TYPO3 plugin, styled to your site, with PayPal, Stripe or Klarna as payment add-ons. Students confirm an offer online themselves and turn it into a booking. The forms are designed for accessibility in line with the European Accessibility Act. Available as add-ons, €25 per month each: PayPal, Stripe, Klarna. [Registrations that never touch an inbox](https://fidelo.com/online-registration-software/) Student mobile appAdd-on Your school in their pocket Offer your own branded app where students see class rosters, attendance, personal and booking data and accommodation. Send push messages and let them pay for activities online. You decide what is visible. Available as an add-on for €60 per month plus €950 one-off. [A student portal that begins before arrival](https://fidelo.com/student-portal-software/)[Everyone has their own login. Your office gets fewer calls.](https://fidelo.com/portals-and-apps/) Teacher login Teachers enter their data Teachers access the software to see their classes and students and enter class content, scores, notes, attendance and progress on a daily or weekly basis. The teacher portal is included in every package. Viewing their billing and adding students to classes themselves are part of the extended portal. Available as an add-on: Teacher portal with class management (€50 per month). [Teachers and staff, from contract to pay run](https://fidelo.com/teacher-management-software/)[Everyone has their own login. Your office gets fewer calls.](https://fidelo.com/portals-and-apps/) Agency login Self-service for agents Give each agency its own login to check their bookings, services, payment details and documents directly on your website. Partner statement Trust in black and white Every month, each agency automatically receives a statement like a bank statement: prepaid and delivered services, accommodation status, commissions and refunds. A verification code on every statement proves its authenticity, and the figures come straight from the system. For emergencies, export the documents of selected bookings as a ZIP at any time. Free app, can be switched on in the settings. Multi-school Several sites, one system Run several schools or sites in one installation. Teacher logins and reports work across sites, students and bookings stay assigned to their site. Custom fields Your data, your fields Add your own fields to students, bookings and other records, use them in templates, filters and reports, and pass them on via the API or to HubSpot. Transfer via the API in the Pro package. Available as an add-on: HubSpot (€25 per month). Helpdesk / Support Help when you need it Search 280+ manuals and videos by keyword or module, track the status of every request, and reach us by phone or in-software chat. In an emergency, the emergency form gets a response within 30 minutes, around the clock. Security Your data in safe hands Your installation runs on a server in the EU, or in your own region if you are based outside the EU, with nightly backups to a separate server. Two-factor authentication, intrusion prevention, logged access and isolated databases keep your data yours, under GDPR. Sign in with a passkey too, and anonymise individual students completely on request. APIs & external appsAdd-on Connect anything Sync data through APIs to SSO, XML invoices, HubSpot, Moodle, Canvas, PayPal, Flywire, Klarna, TransferMate, Stripe, RD Station, Mews and iVvy plus an individual JSON-REST API for anything else. Webhooks report events to your systems in real time, and every integration gets its own API key. Custom REST API in the Pro package. Available as an add-on: Single Sign-On, HubSpot, Moodle, PayPal, Flywire Widget, Klarna, TransferMate, Stripe, RD Station, Mews, iVvy (€25 per month each); XML Invoices (Italy) (€15 per month). Import We bring your data across Save weeks of manual entry: we import enquiries, bookings, services, invoices, payments, providers, agencies and teachers, including from Class, Intrinsiq, Easymate, SchoolWorks, FileMaker, Access, Excel and SQL. Portals and app ## Everyone sees what they need. Teachers, host families and students work with the same data as your team, each in their own interface. - [Accommodation portal](https://fidelo.com/homestay-management-software/) Host families see current and upcoming students with photo, dates, course and requests. - [Teacher portal](https://fidelo.com/attendance-tracking-software/) Record attendance per class with photos, down to the minute. - [Student app](https://fidelo.com/student-portal-software/) Book activities, check the timetable and read messages on the phone. [All portals and apps](https://fidelo.com/portals-and-apps/) ![Accommodation portal with a host family’s current and upcoming students, with photo, dates, course and requests](https://fidelo.com/assets/app-homestay-portal-2026b.png) ![Teacher portal with class attendance, student photos and sliders for the minutes present](https://fidelo.com/assets/app-teacher-attendance-2026b.png) ![Student app with bookable activities and prices](https://fidelo.com/assets/app-student-app-activities-2026.png) Class scheduling ## Plan classes the way your week really runs. Group students by level, assign teachers by availability and qualification and allocate rooms by drag and drop, in the day, week or course view. Conflicts and missing assignments are colour-coded before anyone notices them in the classroom. - Day, week and course view - Assign teachers and rooms by drag and drop - Public holidays, school holidays and conflicts colour-coded ![Fidelo School Travel class scheduling in the week view with classes, rooms, teachers and occupancy](https://fidelo.com/assets/app-scheduling-week-2026b.png) Fidelo School Travel · class scheduling (with schematic detail card) ![Safeguarding overview with open requirements for students under 18, marked by priority](https://fidelo.com/assets/app-safeguarding-2026b.png) Fidelo School Travel · Safeguarding Junior and summer schools ## Minors in view, groups under control. Fidelo shows you which consent form is missing, which accommodation is not approved for under-18s and whose arrival is still open, with a deadline and a priority. Groups with group leaders, activities and accommodation run in the same system. - Safeguarding requirements per student, group leader and accommodation, with automatic checks - Template for the Accreditation UK Inspection Criteria and an export of all evidence - Group bookings with group leaders, free places and age rules per course and activity [More about junior and summer schools](https://fidelo.com/junior-summer-school-software/) AI in Fidelo ## The AI prepares. You decide. Forward a registration email or document: the AI reads the participants, course, accommodation and transfer and puts a draft in front of you. An assistant answers questions about using Fidelo and about your bookings. - An open-weight language model on our own servers in Germany; your data goes to no AI provider - Nothing is saved until you have checked it, every detail quoted from the message - No API key of your own, no training on your data, included in every package [More about AI in Fidelo](https://fidelo.com/ai-language-school-software/) ![AI analysis of a forwarded registration email: open points to confirm on the left, the original message on the right](https://fidelo.com/assets/app-ai-capture-2026.png) Fidelo School Travel · AI analysis of an email In use worldwide ## Language schools around the world run on Fidelo School Travel. Every dot marks a country where schools handle their daily work with Fidelo. ![World map showing the countries where language schools use Fidelo School Travel](https://fidelo.com/maps/customer-school-dark.svg) Fidelo customers by country, number of listed locations: - United Kingdom: 60 - Germany: 28 - France: 24 - Ireland: 21 - Spain: 17 - United States: 15 - Canada: 7 - Malta: 5 - Switzerland: 5 - Italy: 3 - Colombia: 2 - New Zealand: 2 - Thailand: 2 - Argentina: 1 - Austria: 1 - Brazil: 1 - Croatia: 1 - Kuwait: 1 - Latvia: 1 - Morocco: 1 - South Africa: 1 - Türkiye: 1 - Multi-site management9 schools > A real benefit for us as a multi-site group of schools. > > We launched Fidelo across our 9 schools early in 2013. Our Management, Accounts and Marketing teams have all the information they need at their fingertips which has improved our efficiency as a group. Fidelo support is excellent with responses usually received on the same day. British Study Center Fidelo customer since 2013 - Efficiency & support > Best practice in a language schools efficient work process. > > A fantastic support team assisting whenever necessary in a very short period of time. Piccola Università Italiana srl Fidelo customer - Summer programmes > Fidelo is well adapted to the needs of our international summer programmes. > > We’ve been using Fidelo software for 5 years now. Fidelo is well adapted to the needs of our International summer programs, with all the needed features from admissions to the on site management. Swiss Education Academy SA Fidelo customer Fidelo School Travel pricing ## Pay per user. Students, teachers and agents are free. Basic from €25 to €80 per user per month, Pro from €32 to €95. The per-user price drops with every volume tier. [Local school? See School Local pricing](https://fidelo.com/school-local/#pricing)[Academy or training provider? See Academy pricing](https://fidelo.com/school-academy/#pricing)[Run an agency? See Agency pricing](https://fidelo.com/agency/#pricing) ### Basic · Fidelo School Travel The essentials for your school Included - Enquiries, bookings and groups - Scheduling, attendance and report cards - Accommodation, transfers and insurance - Invoices, proformas and incoming payments - Agencies and commissions - Online registration and teacher login [Compare all features](https://fidelo.com/pricing/#compare) | Users | € / user / month | | --- | --- | | 1 | €80.00 | | 2–5 | €60.00 | | 6–10 | €50.00 | | 11–25 | €40.00 | | 26–50 | €30.00 | | 51+ | €25.00 | Fidelo School Travel: one-off €950 for setup and training, including 6 hours of training and 4 template credits. Tier rates apply per additional user. Example: 5 users = €320 / month. All prices exclude VAT and may change. Students, teachers and agents are free in every package. Offer for businesses and educational institutions only. ### Pro · Fidelo School Travel Advanced requirements Everything in Basic, plus - API access for your own integrations - Extended accounting: company clients, partial invoices, invoice release, DATEV export, debtors and overpayments, teacher and provider payments - Report generator for custom reports - Extended task management [Compare all features](https://fidelo.com/pricing/#compare) | Users | € / user / month | | --- | --- | | 1 | €95.00 | | 2–5 | €74.00 | | 6–10 | €63.00 | | 11–25 | €53.00 | | 26–50 | €37.00 | | 51+ | €32.00 | Fidelo School Travel: one-off €1,450 for setup and training, including 8 hours of training and 8 template credits. Tier rates apply per additional user. Example: 5 users = €391 / month. All prices exclude VAT and may change. Students, teachers and agents are free in every package. Offer for businesses and educational institutions only. Works with your stack ## Payments, CRM and LMS: already connected. - ![Stripe](https://fidelo.com/assets/int/stripe.png) - ![PayPal](https://fidelo.com/assets/int/paypal.png) - ![Klarna](https://fidelo.com/assets/int/klarna.png) - ![HubSpot](https://fidelo.com/assets/int/hubspot.png) - ![Moodle](https://fidelo.com/assets/int/moodle.png) - ![Flywire](https://fidelo.com/assets/int/flywire.png) - ![RD Station CRM](https://fidelo.com/assets/int/rdstation.png) - ![TransferMate](https://fidelo.com/assets/int/transfermate.png) - ![Moneris](https://fidelo.com/assets/int/moneris.png) - ![Mews](https://fidelo.com/assets/int/mews.svg) - ![iVvy](https://fidelo.com/assets/int/ivvy.png) - ![Zapier](https://fidelo.com/assets/int/zapier.svg) - \+ Canvas & API FAQ ## Frequently asked questions ### How much does Fidelo School Travel cost? Fidelo School Travel is priced per administrative user per month: the Basic package ranges from €25 (51+ users) to €80 (single user), the Pro package from €32 to €95. Students, teachers and agents are free in every package. All prices exclude VAT. ### Does Fidelo School Travel manage homestay and host-family accommodation? Yes. You manage homestay and residential providers with rooms, board types and matching criteria, see all accommodation bookings at once, auto-filter suitable providers and confirm assignments in bulk, insurance included. ### Can agencies and their commissions be managed in Fidelo School Travel? Yes. The CRM manages and groups agencies, applies commission categories and payment terms automatically, and gives every agency its own login to check bookings, services and documents on your website. ### How does class scheduling work? Classes are planned on a visual, room-by-room weekly roster with automatic or day-by-day assignment. Teachers are assigned by availability and qualification; absences and substitutes are handled in the same view, and attendance feeds warnings, progress reports and certificates. ### Which payment providers does Fidelo School Travel support? Students can pay by Stripe, PayPal or Klarna at registration or afterwards; incoming payments via Flywire or TransferMate sync automatically. Accounting exports exist for Sage 50, Xero, QuickBooks and DATEV. ### Is Fidelo School Travel web-based or do we need to install software? Fidelo School Travel is fully web-based, nothing to install. Your installation runs on a server in the EU, or in your own region if you are based outside the EU, with 99.99%+ availability and nightly backups. ### Does Fidelo use AI, and where does our data go? Yes. The AI reads registrations from forwarded emails and documents and turns them into a draft enquiry or booking that you check before saving. An assistant answers questions about using Fidelo and about bookings. Both run on an open-weight language model that we operate on our own servers in Germany: your data goes to no AI provider and is not used for training. The AI is included in every package, with a limited included allowance. Still have questions? [Talk to us](https://fidelo.com/contact/) ## See Fidelo School Travel at work in your own school. We tailor the demo to how your school runs (enrolment, scheduling, accommodation and accounting). - 30 minutes, no obligation: a walkthrough built around your workflow - Reply within one business day Working with Class, Intrinsiq, FileMaker or Excel today?[We bring your data across](https://fidelo.com/switch/) * * * Prefer email? Write to us at [sales@fidelo.com](mailto:sales@fidelo.com) Fidelo Software GmbH Schanzenstraße 27 51063 Köln, Germany We use your details only to handle your enquiry. You can find the details in our [privacy policy](https://fidelo.com/legal/#data-protection).