--- title: "Seminar & Academy Management Software | Fidelo School Academy" description: "Management software for academies, training providers, and course and workshop organisers: programmes, participants, trainers, certificates and invoicing." url: https://fidelo.com/school-academy/ --- Fidelo School Academy · Training providers # Run programmes and seminars, from offer to certificate. Fidelo School Academy is the management software for academies, training providers, and course and workshop organisers: programme planning, registrations, participants, trainers, certificates and invoicing in one web-based system. Book a free demoExplore features Local language school? [See Fidelo School Local](https://fidelo.com/school-local/) ![Fidelo School Academy course planning overview: courses grouped by course type with level, weekdays, times, rooms, trainers and occupancy](https://fidelo.com/assets/app-scheduling-overview-2026c.png) Fidelo School Academy · course planning, overview (schematic card) - On this page - Features - Pricing - FAQ - [Switching to Fidelo](https://fidelo.com/switch/) - Book a demo Who it’s for ## For training providers who run courses. Fidelo School Academy is the Fidelo edition for structured training, from open seminar series to multi-month programmes. ### Academies & programme providers You run multi-month programmes with fixed groups, exams and qualifications and need scheduling, attendance and certificates in one system. - Programme & timetable planning with trainers and rooms - Attendance, grades & attendance certificates - Invoices, instalments & reporting built in ### Course & workshop organisers You run open seminars, workshops or corporate training, with online registration, participant lists and repeat business. - Online registration forms for your website - Participant management & waiting lists - Corporate clients & CRM for repeat business Everything a training provider needs ## 22 modules, one connected system. Open a module to see what it does. From first enquiry to certificate, all in Fidelo. ### A look inside the software Pick a topic and the matching screen from Fidelo appears next to it, with demo data. - Courses in the week view with times, rooms, teachers and occupancy. [Manage seminars, from offer to certificate](https://fidelo.com/seminar-management-software/) - - - ![Course planning in the week view with courses, rooms, teachers and occupancy](https://fidelo.com/assets/app-scheduling-week-2026b.png) Course planning · week view Core module Everything for daily work Create every invoice and document from tailored templates in seconds. Keep enquiries and registrations apart and see current, starting and finishing participants at a glance. The participant record shows everything about a person in one view, with a timeline of the registration including breaks. Course & seminar scheduling Plan courses visually Manage courses, seminars and workshops on a visual roster with automatic or day-by-day assignment. Assign trainers by availability and qualification, handle absences and substitutes, and keep rooms and time slots conflict-free. Spread courses across several locations and cancel a course entirely when needed: room, trainer and participants are released again. Assign seminar participants to a suitable date without a weekly grid, even one to three years ahead, and seminars can still be booked in the same week until shortly before they start. [Manage seminars, from offer to certificate](https://fidelo.com/seminar-management-software/) Attendance & certificates From sign-in to certificate Record attendance daily or weekly and turn it into warnings, progress reports and certificates of attendance: generated automatically from your own templates. [Attendance that ends in a certificate](https://fidelo.com/attendance-tracking-software/) Exams From exam date to results Schedule exam dates per course, assign examiners, record results and generate result certificates from your templates. Exam preparation courses can be offered as a service of their own. Online registration forms Forms that feed the system Generate registration, enquiry, placement-test, feedback, price-list and payment forms and embed them as a widget on any website, or via WordPress or TYPO3 plugin, styled to your site, with PayPal, Stripe or Klarna as payment add-ons. Every registration lands directly in the system. Participants confirm an offer online themselves and turn it into a registration. The forms are designed for accessibility in line with the European Accessibility Act. The IBAN for the SEPA direct debit mandate is validated during registration, several discount codes per registration are supported, and courses such as vouchers can be set to always start on the day of booking. Available as add-ons, €25 per month each: PayPal, Stripe, Klarna. [Registrations that never touch an inbox](https://fidelo.com/online-registration-software/) PaymentsAdd-on Get paid online Participants pay by PayPal, Klarna or Stripe at registration or any time afterwards, with optional or mandatory amounts you control. Incoming payments via Flywire or TransferMate sync automatically. Every invoice can be paid online via payment link and payment form. Available as add-ons, €25 per month each: PayPal, Klarna, Stripe, Flywire Widget, TransferMate. Proforma & partial invoices Invoice the way customers pay Issue proforma invoices before a booking is confirmed and convert them into invoices later. Split amounts into a deposit and partial invoices with their own due dates, for groups too. [Invoicing that starts at the booking](https://fidelo.com/invoicing-software-language-schools/) Receivables & overpaymentsPro Outstanding invoices under control Every invoice recipient gets a customer account number for your accounting and exports. Outstanding invoices and overpayments sit in their own lists so credits get offset or refunded. In the Pro package. E-invoicing & unalterable records Ready for e-invoicing rules Generate e-invoices as XRechnung and Factur-X with the XML embedded in the PDF, and register invoices with Verifactu for Spain. Released invoices stay unalterable: corrections run through cancellation invoices with their own number, invoice numbering is sequential, with no gaps, and every version is kept with its author and timestamp. For invoices to German public authorities, enter the Leitweg-ID or buyer reference right on the billing address. Invoice release and DATEV export (booking batch) in the Pro package. Available as an add-on: XRechnung / Factur-X (€15 per month); Verifactu (€40 per month plus €150 one-off). Funding bodies & corporate clients A third party pays Invoice whoever pays: as sponsor, a government office, funding body, employer or other institution covers a participant's course or all services, with its own payment terms and a financial guarantee on record, including its validity period. Attendance records and certificates of attendance come straight from the recorded attendance. Companies buy a pool of lessons that several employees and registrations draw on; you always see what has been bought, committed and is still available. Corporate clients as invoice recipients in every package, sponsors (third-party payers) in the Pro package. Extensive CRM Never drop a lead Manage private and corporate customers, group them, and sync with HubSpot; connect Salesforce and other tools through Zapier. Follow up on every enquiry, and store every complaint with follow-up dates and a full history. In the sales pipeline, drag enquiries through your own stages to “won” or “lost”. Sales pipeline in the Pro package. Available as an add-on: HubSpot (€25 per month). [A CRM that speaks language school](https://fidelo.com/language-school-crm/) AI registration capture From email to registration Forward a registration by email or as a document: the AI reads names, courses and dates and creates an enquiry or registration that you check before saving. Anything it cannot assign is kept as a comment. The AI runs on our own server in Germany, in line with the GDPR. [AI that prepares. You decide.](https://fidelo.com/ai-language-school-software/) Reports KPIs for every role Dashboards for management, sales, operations and finance show the key figures at a glance, with targets, alerts and reports delivered by email automatically. You also measure how many visitors complete your online forms through to a registration and see the break-even point of each course. Extensive standard reports are included in every package. Custom reports and tailored analyses in the Pro package. Participant appAdd-on Your courses in their pocket Offer your own branded app where participants see their schedules, attendance, personal and booking data. Send push messages and let them pay online. You decide what is visible. Available as an add-on for €60 per month plus €950 one-off. [A student portal that begins before arrival](https://fidelo.com/student-portal-software/) Trainer login Trainers enter their data Trainers access the software to see their courses and participants and enter course content, scores, notes, attendance and progress on a daily or weekly basis. The trainer portal is included in every package. Viewing their billing and adding participants to courses themselves are part of the extended portal. Available as an add-on: Teacher portal with class management (€50 per month). Trainer feesPro Fee statements per trainer Store a fixed salary per month or week or hourly rates with cost categories for each trainer. Fee statements come from the hours actually taught, no separate spreadsheet. In the Pro package. Multi-school Several sites, one system Run several sites in one installation. Trainer logins and reports work across sites, participants and registrations stay assigned to their site. Custom fields Your data, your fields Add your own fields to participants, registrations and other records, use them in templates, filters and reports, and pass them on to HubSpot. Available as an add-on: HubSpot (€25 per month). Custom REST APIPro Connect your own systems Connect your own systems through an individual JSON-REST API. Webhooks report events to your systems in real time, and every integration gets its own API key. In the Pro package. Helpdesk / Support Help when you need it Search 280+ manuals and videos by keyword or module, track the status of every request, and reach us by phone or in-software chat. In an emergency, the emergency form gets a response within 30 minutes, around the clock. Security Your data in safe hands Your installation runs on a server in the EU, or in your own region if you are based outside the EU, with nightly backups to a separate server. Two-factor authentication, intrusion prevention, logged access and isolated databases keep your data yours, under GDPR. Sign in with a passkey too, and anonymise individual participants completely on request. Import We bring your data across Save weeks of manual entry: we import enquiries, registrations, services, invoices, payments, providers and trainers, including from Excel, Access, FileMaker and SQL. Portals and app ## Everyone sees what they need. Trainers and participants work with the same data as your team, each in their own interface. - [Trainer portal](https://fidelo.com/attendance-tracking-software/) Record attendance per course with photos, down to the minute. - [Participant app](https://fidelo.com/student-portal-software/) Timetable, messages and dates on the phone. ![Trainer portal with course attendance, participant photos and sliders for the minutes present](https://fidelo.com/assets/app-teacher-attendance-2026b.png) ![Participant app with a monthly calendar and the day’s sessions](https://fidelo.com/assets/app-student-app-schedule-2026.png) Fidelo School Academy pricing ## Pay per user. Participants and trainers are free. Academy uses the Fidelo School Local packages Basic and Pro: €20 to €80 per user per month depending on package and volume. The per-user price drops with every tier. [Run a school? See School pricing](https://fidelo.com/school/#pricing)[Local school? See School Local pricing](https://fidelo.com/school-local/#pricing)[Run an agency? See Agency pricing](https://fidelo.com/agency/#pricing) ### Basic · Fidelo School Academy The essentials for your courses Included - Course and seminar planning - Attendance and certificates of attendance - Online registration - Invoices, proformas and partial invoices - Corporate clients as invoice recipients - Trainer login and standard reports [Compare all features](https://fidelo.com/pricing/#compare) | Users | € / user / month | | --- | --- | | 1 | €70.00 | | 2–5 | €50.00 | | 6–10 | €40.00 | | 11–25 | €30.00 | | 26–50 | €25.00 | | 51+ | €20.00 | Fidelo School Local: one-off €660 for setup and training, including 4 hours of training and 4 template credits. Tier rates apply per additional user. Example: 5 users = €270 / month. All prices exclude VAT and may change. Participants and trainers are free in every package. Offer for businesses and educational institutions only. ### Pro · Fidelo School Academy Advanced requirements Everything in Basic, plus - API access for your own integrations - Extended accounting: invoice release, DATEV export, debtors and overpayments, trainer payments - Report generator for custom reports - Extended task management - Third-party payers (sponsoring) [Compare all features](https://fidelo.com/pricing/#compare) | Users | € / user / month | | --- | --- | | 1 | €80.00 | | 2–5 | €60.00 | | 6–10 | €50.00 | | 11–25 | €40.00 | | 26–50 | €30.00 | | 51+ | €25.00 | Fidelo School Local: one-off €950 for setup and training, including 6 hours of training and 4 template credits. Tier rates apply per additional user. Example: 5 users = €320 / month. All prices exclude VAT and may change. Participants and trainers are free in every package. Offer for businesses and educational institutions only. FAQ ## Frequently asked questions ### How much does Fidelo School Academy cost? Fidelo School Academy uses the Fidelo School Local packages Basic and Pro and is priced per administrative user per month: from €20 (Basic, 51+ users) to €80 (Pro, single user) depending on package and volume. Participants and trainers are free in every package. All prices exclude VAT. ### What is the difference between Fidelo School Academy and Fidelo School Local? Both run on the same platform, with the same modules and the same Basic and Pro packages. The only difference is the audience: Fidelo School Academy is the edition for academies, training providers and course and workshop organisers, while Fidelo School Local is aimed at local language schools. You pick the brand that fits your offering. ### Is Fidelo School Academy suitable for academies and training providers? Yes. Academies and training providers use it to plan training programmes, seminars and workshops with trainers and rooms, manage participants and corporate customers, issue certificates of attendance and handle registrations and payments online. ### Can participants register and pay online? Yes. Registration, enquiry, placement-test, feedback and payment forms are generated by the system and embedded on your website as a JS widget on any site, or via WordPress or TYPO3 plugins, with Stripe, PayPal or Klarna as payment add-ons. Every registration lands directly in the system. ### Can trainers maintain their own courses? Partly. The trainer portal is included free of charge in every package: trainers see their courses and participants, record course content, attendance and grades, and message their participants. Creating and editing courses themselves and adding participants to courses requires the paid add-on “Teacher portal with class management”. The participant app with schedules and documents is also an add-on. ### Can we invoice courses to a funding body? Yes, in the Pro package. Government offices, employers or other institutions are set up as funding bodies (called “sponsors” in Fidelo), with payment terms, correspondence language, contacts and whether they cover all services or the course only. In the booking you mark the participant as sponsored, select the sponsor and enter the financial guarantee with its validity period. It is linked to the invoices automatically, and Fidelo warns you as soon as a booked service falls outside that period. ### Does Fidelo use AI, and where does our data go? Yes. The AI reads registrations from forwarded emails and documents and turns them into a draft enquiry or booking that you check before saving. An assistant answers questions about using Fidelo and about bookings. Both run on an open-weight language model that we operate on our own servers in Germany: your data goes to no AI provider and is not used for training. The AI is included in every package, with a limited included allowance. Still have questions? [Talk to us](https://fidelo.com/contact/) ## See Fidelo School Academy at work in your own operation. We tailor the demo to your operation (programme planning, registrations, participants and invoicing). - 30 minutes, no obligation: a walkthrough built around your workflow - Reply within one business day Working with Excel, Access or your own database today?[We bring your data across](https://fidelo.com/switch/) * * * Prefer email? Write to us at [sales@fidelo.com](mailto:sales@fidelo.com) Fidelo Software GmbH Schanzenstraße 27 51063 Köln, Germany We use your details only to handle your enquiry. You can find the details in our [privacy policy](https://fidelo.com/legal/#data-protection).