--- title: "Invoicing & accounting for language schools | Fidelo" description: "Invoices from templates in seconds, payment status on the booking, provider payouts by rules and exports to Sage 50, Xero, QuickBooks and DATEV." url: https://fidelo.com/invoicing-software-language-schools/ --- Feature in depth # Invoicing that starts at the booking In a language school, an invoice never stands alone: it belongs to a booking with course, accommodation and services, and to a payment that arrives in pieces. Fidelo writes the invoice from the booking and keeps the payment status on it until the annual accounts. See it in a demo ## What it covers What Fidelo does in this area, point by point. - Every invoice and document from tailored templates, in seconds - Booking and payment status tracked with integrated accounting - Detailed lists for incoming and outgoing payments and revenue - Provider payouts calculated automatically by your billing rules - Exports to Sage 50, Xero, QuickBooks and DATEV - Payments by PayPal, Klarna or Stripe; Flywire/TransferMate synced automatically - Payment link and payment form for every invoice - Leitweg-ID for XRechnung invoices to German authorities - Account statement per agency or booking (Pro package) ### The invoice inherits the booking Course, accommodation, services. The invoice takes its lines from the booking instead of being typed next to it. When the booking changes, you change one record, and the paper trail follows. ### Both directions of money Schools don’t just collect. They pay host families and providers. Fidelo calculates provider remuneration automatically by your billing rules and shows incoming and outgoing payments in the same detailed lists. ### From Fidelo straight to your accountant Tailored export files for Sage 50, Xero, QuickBooks and DATEV carry the reconciled numbers into your accounting, without re-typing. Agencies additionally work with multiple currencies and VAT rates, exchange rates loaded daily. ### Paid via link Every invoice can be paid online via payment link and payment form, through providers such as PayPal, Stripe, Klarna, Flywire or TransferMate. For invoices to German authorities, enter the Leitweg-ID on the billing address and the XRechnung carries it. And whoever needs to know where an agency or booking stands creates an account statement in one click. ### Related topics [Homestay management that knows who fits where](https://fidelo.com/homestay-management-software/)[Agent commissions without the spreadsheet](https://fidelo.com/agent-commission-software/)[Class scheduling that survives Monday morning](https://fidelo.com/class-scheduling-software/)[A CRM that speaks language school](https://fidelo.com/language-school-crm/)[Registrations that never touch an inbox](https://fidelo.com/online-registration-software/)[Language travel agency software from enquiry to commission](https://fidelo.com/language-travel-agency-software/)[Attendance that ends in a certificate](https://fidelo.com/attendance-tracking-software/)[Courses, seminars and rooms without clashes](https://fidelo.com/course-management-software/)[A student portal that begins before arrival](https://fidelo.com/student-portal-software/)[Manage seminars, from offer to certificate](https://fidelo.com/seminar-management-software/)[The CRM for agencies that send students abroad](https://fidelo.com/study-abroad-agency-crm/)[Junior and summer schools where nothing slips through](https://fidelo.com/junior-summer-school-software/)[Placement tests that enter the level for you](https://fidelo.com/placement-test-software/)[Teachers and staff, from contract to pay run](https://fidelo.com/teacher-management-software/)[Everyone has their own login. Your office gets fewer calls.](https://fidelo.com/portals-and-apps/)[AI that prepares. You decide.](https://fidelo.com/ai-language-school-software/)[View the product](https://fidelo.com/school/)[See all prices](https://fidelo.com/pricing/) FAQ ## Frequently asked questions ### Does Fidelo replace our accounting software? It complements it: Fidelo handles the operational side (invoices, payment status, provider payouts) and exports tailored files to Sage 50, Xero, QuickBooks or DATEV for your accountant. ### How do online payments come in? Students pay by PayPal, Klarna or Stripe at registration or any time later, with optional or mandatory amounts you control. Incoming payments via Flywire or TransferMate are synchronised automatically. ### What about multiple currencies? Yes. Fidelo School Travel invoices in every currency you activate for a school, with separate price lists per currency. Fidelo Agency also works with multiple currencies and VAT rates; exchange rates are loaded automatically every day. Still have questions? [Talk to us](https://fidelo.com/contact/) ## See it in your workflow A 30-minute demo built around exactly this workflow, plus free demo access to try it yourself. - 30 minutes, no obligation: a walkthrough built around your workflow - Reply within one business day * * * Prefer email? Write to us at [sales@fidelo.com](mailto:sales@fidelo.com) Fidelo Software GmbH Schanzenstraße 27 51063 Köln, Germany We use your details only to handle your enquiry. You can find the details in our [privacy policy](https://fidelo.com/legal/#data-protection).